We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.
Duties and Responsibilities
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen and forward incoming phone calls.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email.
Receive, sort and distribute daily mail/deliveries.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock.
Update calendars and schedule meetings.
Arrange travel and accommodations, and prepare vouchers.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Skills and Qualifications Requirements
Proficiency in Microsoft Office Suite.
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills.
Multitasking and time-management skills, with the ability to prioritize tasks.
Customer service attitude.
OND, HND or B.Sc in Aministrative or Management or Office Management Technology.
Experience as a Receptionist, Front Office Representative or similar role.
HOW TO APPLY
Forward your CV details with a cover letter to the HR via firstname.lastname@example.org
You will be contacted if shortlisted.
About Jexmon Con
Jexmon Con exists to bridge the unemployment problem between the employers and unemployed.