PERSONAL ASSISTANT TO CEO

Overview

Managing the CEO’s calendar, scheduling appointments, and coordinating meetings.
Screening and prioritizing incoming calls, emails, and correspondence.
Preparing agendas, presentations, and reports for meetings.
Handling confidential and sensitive information with discretion and professionalism.
Assisting with personal tasks and errands as needed.
Liaising with internal and external stakeholders on behalf of the CEO.
Devising and maintaining office systems, including data management and filing.
Arranging travel, visas, and accommodation for business trips and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
Meeting and greeting visitors at all levels of seniority.
Organising and maintaining diaries and making appointments.
Dealing with incoming email and post, often corresponding on behalf of the manager.
Preparing documents, briefing papers, reports, and presentations.
Organising and attending meetings and ensuring the manager is well prepared for meetings.
Liaising with clients, suppliers, and other staff.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Takes and transcribes dictation.

EDUCATION AND WORK EXPERIENCE:

·         BA Diploma in Business and/or Administration, degree is an added advantage.

·         7 Years experience proven experience as an executive assistant or personal assistant to senior management.

·         Ability to manage a large and variable workload, ensuring timely and accurate completion of assigned work.

·         Strong oral and communication skills and English language fluency.

·         Proficient organization and time management skills.

·         Requires excellent skills in databases, word processing, spread sheets, desktop publishing, and presentation applications.

·         Excellent organizational skills are required.

·         Results Driven

·         Teamwork and People Skills

·         Strong communication and interpersonal skills, both written and verbal.

·         Proficiency in Microsoft Office suite and other relevant software applications.

·         High level of professionalism and integrity with a proactive approach to problem-solving.

·         Ability to maintain confidentiality and handle sensitive information with discretion.

·         Flexibility to adapt to changing priorities and work outside regular business hours when necessary.

How to Apply:

If you are a proactive and detail-oriented individual with a passion for supporting senior executives, we invite you to apply for the Personal Assistant to CEO position at careers@orchidhr.co.ke.  Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining our team.

Application Deadline: 4th April 2024, only those selected for an interview will be contacted.