Executive Business Administrator – M Sentiments Perfumes

Overview

Responsibilities:

– Act as a liaison between the Founder and external stakeholders, managing correspondence effectively.

– Provide comprehensive administrative support to the Founder, including interaction with malls, hotels, suppliers, and government entities.

– Manage expense claims, invoice approvals, and meeting minutes accurately.

– Coordinate with suppliers for product orders and maintain strong relationships.

– Support team logistical requirements for events, meetings, and exhibitions.

– Assist in managing office filing systems and administrative tasks.

– Conduct research for potential suppliers, products, and deals.

– Collaborate with colleagues, offering guidance and assistance as needed.

– Provide efficient services for all Government-related tasks such as Employment Permits, Entry Visas, and Business Licenses.

– Manage supplier interactions, project follow-ups, and external sales transactions, including shipping logistics.

– Handle import/export documentation and online portals.

– Coordinate product registration and update the company website.

– Maintain staff schedules and manage team tasks efficiently.

– Demonstrate flexibility in undertaking additional tasks and accommodating varying schedules.

– Uphold confidentiality standards in all dealings.

– Prepare stock lists and pack inventory for exhibitions, both domestically and internationally.

– Manage emails and domain administration.

 

Required Skills:

– Highly organized with attention to detail.

– Excellent written and oral communication skills.

– Proficiency in spreadsheets, word processing, and other computer applications.

– Ability to thrive in a fast-paced environment and adapt to change.

– Interest in social media platforms.

– Strong time management skills.

– Basic computer skills, including updating websites, managing spreadsheets, preparing presentations, and sending emails.

– Customer-centric with a service-oriented mindset.

– Alignment with M Sentiments Perfumes’ values: Knowledgeable, Optimistic, Determined, and Engaging.