Administrative Assistant

Overview

Responsibilities:
– Answer and direct phone calls
– Organize and schedule appointments
– Plan meetings and take detailed minutes
– Write and distribute email, correspondence   memos, letters, faxes and forms.
– Assist in the preparation of regularly scheduled reports
– Develop and maintain a filing system
– Update and maintain office policies and procedures
– Order office supplies and research new deals and suppliers
– Maintain contact lists
– Book travel arrangements
– Submit and reconcile expense reports
– Provide general support to visitors
– Act as the point of contact for internal and external clients
– Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills:
– Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
– Knowledge of office management systems and procedures
– Working knowledge of office equipment, like printers and fax machines
– Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
– Excellent time management skills and the ability to prioritize work
– Attention to detail and problem solving skills
– Excellent written and verbal communication skills
– Strong organizational skills with the ability to multi-task
– High School degree; additional qualification as an Administrative assistant or Secretary will be a plus